“I have several clients who are employers based in California and Oregon. Can you provide an update on the registration requirements for the CalSavers and the OregonSaves retirement savings programs? Are there any deadlines approaching?”
ERISA consultants at the Retirement Learning Center (RLC) Resource Desk regularly receive calls from financial advisors on a broad array of technical topics related to IRAs, qualified retirement plans and other types of retirement savings and income plans, including nonqualified plans, stock options, and Social Security and Medicare. We bring Case of the Week to you to highlight the most relevant topics affecting your business.
A recent call with a financial advisor from California is representative of a common inquiry related to state-sponsored retirement plans for private-sector workers.
As we reported in a prior Case of the Week: State-sponsored retirement plans for private-sector workers, to date 12 states and one city have enacted laws that, generally, require certain employers without their own retirement plans to make the state-sponsored plan available to their employees. Each state has different rules so it is imperative to confer with state authorities and reference state websites for guidance. Note that some of the states’ plans have an employer registration requirement that is time sensitive. California and Oregon are examples of two such states.
CalSavers is a retirement savings program for private sector workers in California whose employers do not offer a retirement plan. Employers with five or more employees must participate in CalSavers if they do not already have a workplace retirement plan. Employers that do sponsor their own retirement plan must register their exemption from the state mandate. The following deadlines to register or claim an exemption are based on the size of the business.
Size of Business Deadline
Over 100 employees September 30, 2020 (but see potential for year-end extension)
Over 50 employees June 30, 2021
5 or more employees June 30, 2022
To register, visit www.CalSavers.com, call CalSavers Client Services at 855-650-6916 or email them at Clientservices@calsavers.com to certify an exemption. For businesses that missed the deadline and need to get caught up, please engage with the CalSavers support team immediately as they want to help. There is unofficial word that the deadline for registering as a California exempt employer has been extended to December 29, 2020.
Oregon has a similar employer registration requirement for its state-sponsored retirement program covering private sector workers− OregonSaves. Businesses with employees that do not offer a qualified retirement plan and are currently issuing payroll are required to implement the OregonSaves program. Most of the deadlines for registration/exemption have passed, but the state has indicated that its expectation at this time, given the impact of Covid-19, is for business owners to facilitate the program “as soon as you are reasonably able to do so.” Oregonian employers that sponsor a qualified retirement plan don’t have to participate in the program but must certify their exemption and renew it every three years.
Businesses can register or certify their exemption online at www.oregonsaves.com. Alternatively, they can contact the OregonSaves Client Service Team by phone at (844) 661-1256 or by email at email@example.com for assistance.
For information on state-sponsored retirement savings plans, please refer to the table below.
|California Secure Choice Retirement Savings Program
|Colorado Secure Savings Program
|Connecticut Retirement Security Program
|Illinois Secure Choice Savings Program
|Maryland Small Business Retirement Savings Program
|Massachusetts Defined Contribution CORE Plan
|7. New Jersey
|New Jersey Small Business Retirement Marketplace
|8. New Mexico
|The New Mexico Work and Save Act
|9. New York
|New York State Secure Choice Savings Program
|Vermont Green Mountain Secure Retirement Plan
|Washington’s Small Business Retirement Marketplace
|13. Seattle, WA
|Seattle Retirement Savings Plan
 Employers who missed this deadline should contact CalSavers and register as soon as possible to avoid penalties. There is unofficial word that the deadline for registering as a California exempt employer has been extended to December 29, 2020.
 Oregonian businesses with four or fewer employees have until January 15, 2021, to register or record their exemption.